Course Overview:

Meeting the requirements of data protection law whilst handling staff data can be particularly challenging. Holding and using staff information carries significant legal responsibilities and risks.

This invaluable one-day session is designed to meet the needs of anyone who has responsibility for the use of employee data, including Human Resources Officers and Compliance Officers. It is also useful to Employment Lawyers and companies providing outsourced HR functions to other organisations.

This course, which is fully up to date with the requirements of the General Data Protection Regulation (GDPR), uses case studies based on real scenarios to give delegates a practical understanding of the data protection compliance issues involved in employing and managing staff. The session lets delegates know the key areas of risk, and includes practical advice on:

• obtaining, using and managing staff information
• ensuring that the recruitment and selection process meets the legal requirements, including the content of application forms, pre-employment vetting, criminal records, medical checks and the interview process
• retaining staff records, including setting appropriate periods of time for keeping information
• dealing with information requests from staff - what must be disclosed and what you can withhold
• disclosing staff information to outside third parties - the legal requirements that must be met before staff information can be sent outside the organisation
• references and the rights of ex-members of staff
• monitoring staff activities and communications, including using line managers, private detectives, CCTV cameras and website monitoring technologies
• handling sensitive information such as health and sickness records and medical data
• how to handle mergers, acquisitions and restructuring
• outsourcing functions to third party providers
• how to handle staff complaints
• the role of the Data Protection Commissioner and what to do if she instigates an investigation

There will be plenty of opportunity for questions at the training course.

Attendance on this course can be used as credit towards gaining the Practitioner Certificate in Data Protection.